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Determining Cost & Fees for Studies
IDS typically assesses projects seeking their services through a structured process that begins with a thorough review of the study protocol and pharmacy documents. This evaluation helps determine the scope of pharmacy involvement, including tasks such as protocol preparation, drug accountability, and dispensing procedures. Based on this assessment, IDS develops a detailed budget that outlines the costs associated with various services.
The pricing structure of IDS services varies depending on the complexity and requirements of each study. Common fee categories include:
- Startup Fees: Covering initial activities like protocol review, staff initial training, and system setup.
- Inventory Maintenance Fees: For ongoing management of investigational products, including storage, accountability, and compliance with regulations.
- Dispensing and Compounding Fees: Charged based on the complexity of the dispensing procedures.
- Study Closeout Fees: Associated with the finalization of study activities, including drug return or destruction and record archiving.
- Additional Service Fees: For specialized tasks such as drug blinding, randomization, or protocol amendments.
To obtain an accurate cost estimate, study teams are encouraged to contact the IDS pharmacy early in the planning process and provide detailed protocol information. This proactive approach ensures that the study budget accurately reflects the necessary pharmacy services and facilitates smooth integration of IDS support into the research workflow.
The Billing Process
IDS facilitates its financial operations through Vestigo, an IP accountability system widely used by institutions conducting research.
Invoices sent to study coordinators and business administrators are for their records; funds will be transferred automatically from the Grant Fund Account associated with the study. If invoices are provided to the study sponsor, have them indicate that payments are to be applied to the fund code (WBSE) shown on the invoice.